We all know that life often happens online these days, especially if you run any form of enterprise. You simply cannot function without an online capacity as well as you would with said functionality. So getting adapted to the modern age isn’t a simple convenience for modern businesses, it’s an absolute necessity.
If you hope to interact with the online world, you’ll need certain devices to do it. Laptops for employee remote working, an internal IT structure, a cell phone for each of your staff members, all of this can be customary for you to provide in order for you to give your staff the right tools. After all, if they cannot access the information they need, they can barely stay informed, let alone make the right decisions to that end.
For this reason, we hope to help you find an easier route to keep your business devices connected and yet secured. In the digital age, threats can come from every corner. Following the advice below can help you better secure your business, and provide you with a better effort for all.
Don’t Be Afraid To Ask For Outside Help
Not all businesses start with employees that have several years of IT experience and a knowledge of the most pressing threats to harm the online space. Do not be afraid to ask for outside help. Bringing in a security consultant to help you work through the most egregious issues and vulnerabilities could potentially be the best option, and they can help you calibrate your devices for almost any need.
At any time, you need to be prepared for the potential that your devices can simply crash, become compromised, or no longer works as effectively as it used to. For this reason, it’s essential to backup your data to a secure location. You can set up most cloud storage providers to only upload data to the cloud if you are connected to a secure network. This way, a device connected to a VPN can continually transmit data, save and receive work in specialized and protected folders, while still remaining reachable throughout the day.
It’s important to consider the reason as to why you want your device protected in the first place. Utility, and protection of documents or sensitive information. If the sensitive information is under an encrypted protection such as this, and if the device can be recycled immediately without cost to said sensitive information, you will be in a much stronger place to make things work effectively.
Always Update Security Patches
It’s uncommon for security updates to come in big batches as they used to, supplied on a disc for installation. Instead, many security updates come throughout the week, in small, bite-sized file downloads. It’s important to always ensure that your devices are up to date to help fend off whatever latest threat could be causing an issue. To this end, it can be worthwhile to encourage your staff to continually update their security definitions and permissions, both through the operating system and whatever security protections they are utilizing.
On top of that, it’s best to go for software suites that are known for their regular updates. Most modern software firms make this a point of pride. For example, Adobe are always renovating their approach to privacy and integrated security with file sharing systems, while programs such as Office 365 by Microsoft are continually updated and made more compatibility with elements such as cloud uploading.
Protect The Device Itself
Of course, all of this discourse aimed at preventing a software intrusion can lead you to forget another form of threat – theft or loss. Protecting the device itself is essential. It must be named, and it must be cared for. It must be logged, and staff must pay a deposit in case of damage or need of repair. Standard procedures such as only taking the device on approved trips, keeping it under lock and key and also ensuring staff practices are accountable can help you protect the device itself.
Stay In The Loop
Even though security patches and a range of clever protections can exist through software on your computer or other device, it’s also essential to stay in the loop regarding the most common threats you might face. For example, learning the definitions of mobile malware and how to best protect against that could prove valuable to you as a firm, and give you much more security grounding. When you understand what you need to protect against, you’ll be that much more likely to have informed conversations with your IT department.
Draft Your Policies
Staff cannot be expected to simply know how to work within the best secure framework, they must be shown, and they must know what best practices to follow. Remember, your staff might have disparate levels of knowledge when it comes to your IT systems. Teaching them the structure of an excellent password, how to best use a VPN if resorting to public Wifi, how to secure their accounts on adjacent websites and also how to report errors is essential, and will all be used throughout the life of your firm.
Insure Against The Worst-Case Scenario
No matter your best intentions, sometimes you might find it difficult to keep your businesses devices protected. You and your staff cannot be expected to fight against every single piece of malware or interfering software out there, even though that should be your fundamental aim. Thankfully, there are measures you can take to limit the damage. For example, having personal business devices insured is a good idea should they ever become lost or stolen. On top of that, you’ll be surprised to learn that over a third of companies in the US have enacted some form of data protection policy known as cyber liability insurance coverage. This can help you ensure investigations are carried out of files are stolen, that extortion issues are handled carefully, and that you can develop a better legal framework or protective netting to stop this from ever happening again.
With this advice, we hope you’re much better able to keep your business devices protected.